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Use Cases

Data Hygiene

Locate old, unused content that AI can still discover, then clean or archive it. Don’t let outdated info slip through the cracks and become tomorrow’s leak.

The Scenario

Years of projects hide in SharePoint, OneDrive, and Teams. With the right query, Copilot can easily surface a 2016 salary sheet or a shelved M&A deck. Compliance wants to delete the files, and IT has enough to do without scouring the entire database.

How It Works: Outcome-Driven Steps

One-click Connect

No-code deployment and hassle-free setup.

Automatically Crawl

Scan titles, timestamps, and owners without agents or downtime.

Age & Usage Scoring

Files and chats are ranked by last open date, sensitivity label, and AI exposure potential.

Surface Digital Debt

Heat-maps show the locations of every piece of discoverable data, new and old.

One-Click Cleanup

Push tasks to data owners or auto-archive; then re-scan to prove the clutter is gone.

Key Benefits for Compliance & IT Ops

Cut Digital Debt

Reduce storage needs, search clutter, and accidental leaks all at once.

Reduce AI Exposure

Limit Copilot’s access to data that people should find.

Faster Search & Backup

Leaner libraries supercharge search and lower backup costs.

Executive Dashboards

Give leadership the full view of risk and remediation over time.

How This Use Case Employs Knostic’s Core Capabilities

These capabilities turn “messy file graveyard” into a lean, policy-compliant knowledge base, without months of manual sorting.

Core Capabilities

No-Code Deployment

Connects to M365 tenants in minutes, so you can get started faster.

Knowledge Graph Mapping

Reveals ownership, access patterns, and visibility of stale data.

Knowledge Oversharing Detection

Tests Copilot prompts to show which outdated files are still discoverable.

Policy & Label Optimization

One click applies retention labels (archive, delete, keep) to ensure alignment with governance rules.

Remediation Playbooks

Converts purge recommendations into action plans with owners and completion tracking.

Ready to erase digital debt? Get a heat-map and purge plan in one business day.